Property Management Administrator Placement

by Peer Group

Job Details

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Deadline: 15th January 2022
Salary: £18,000
Length: Placement Year (10 Months+)
Roles: Administration/Secretarial
Location: Central London and City

Property Management Administrator

The Role

1. Facilities

  • handling tenant problems
  • briefing contractors
  • maintaining telephone log
  • property inspections
  • co-ordinating small works
  • 2. Procurement

  • assisting in tendering exercises
  • preparing work orders
  • monitoring works
  • contractor liaison
  • basic negotiating on costs
  • 3. Accounting

  • checking & authorising payments
  • dealing with invoicing queries
  • monitoring payments
  • working with accounts staff
  • assisting with service charge budgets
  • 4. Administration

  • maintaining databases
  • processing legal documents
  • working on new property database
  • file management
  • maintaining key system
  • basic letter / fax / email writing
  • maintaining diary / reminder systems
  • helping out the general office when required to do so
  • The Timetable – We are looking to have someone start on 4th July 2022 so that there is a 2 week overlap & structured handover with the current Property Administrator. Therefore I would be pleased to start receiving applications & CVs straightaway so that interviews can take place in February. If possible we hope to be able to make a fairly prompt decision so that the successful candidate knows in reasonable time.

    The Term – This is a fixed term contract for between 12 and 13 months. The contract is subject to the satisfactory completion of a 3 month probationary period. We are aiming at recruiting a placement student who will return to University to complete their degree. It is therefore not suitable for graduates or students whose placement period is less than 12 months.

    The Person – Needs to be competent with a good common sense approach.  Able to learn basic
    procedures & management systems quickly.  Content to work in a small friendly office environment. 
    Willing to tackle a wide range of jobs with equal enthusiasm.  IT literate & capable of learning & using
    new software systems.  Confident in dealing with tenants & contractors by phone & face to face.

    About Peer Group

    Peer Group is a privately owned property company with property assets of around £130 million invested in approximately 50 properties. The properties are spread across the country and include multi-let offices, flats, industrial estates & shopping centres.

    A facilities management role within the property team, working primarily as an assistant to the Property Managers.

    How to apply

    To apply for this programme and to find out more, please send your CV to jgg@peergroup.co.uk.

    Please note that applications may close before the application deadline, so apply early to avoid disappointment.

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