Placement - Personal Assistant to the Managing Director

Job Details

View similar jobs

Placement - Personal Assistant to the Managing Director

We are a Limited Occupational Therapy and Case Management company providing Medico-legal services, OT/Case Management support to clients, together with expert and Assistive Augmented Communication (AAC) technology to improve the lives of disabled and vulnerable clients and their families.

We are located in Sherwood, Nottingham.

40 hours a week (Mondays to Fridays) -One year placement commencing in June 2021.

We are a rapidly growing, small, friendly, private occupational therapy and case management business, and also offer assistive and alternative technology communication packages to our clients. Alongside this, we have a team of experienced OT/Care and Rehabilitation experts who provide robust reports and specialist opinions to assist claimants secure settlement in medical/clinical negligence or personal injury claims. The therapy, support, and services we offer helps our clients, who have often sustained catastrophic injuries, to lead active and meaningful lives.

We are looking for an intern to keep STS’s Managing Director on track with her very busy and varied workload. To excel at this, you will be required to become familiar with her clients and associated reports, and forge good working relationships with various professionals involved in supporting our clients and their families. You will be required to manage an extremely varied schedule at pace and will be proficient in diary management, you will also be extremely proficient with the Office 365 suite of products.

Tasks that form part of this internship include planning and scheduling, proofreading lengthy reports (such as expert rehabilitation reports prepared on behalf of a claimant for court proceedings, occupational therapy reports and case management updates), minute taking at complex multi-disciplinary team meetings, communicating with solicitors and professionals, as well as clients and their families by email or on the telephone, undertaking research on behalf of clients, specific office-based projects and general office administration (e.g. printing, scanning and filing).

The business is growing and as such the intern will be required to be involved in active marketing and business analysis.

We are a small business, so the role is extremely varied and moves at a very fast pace. It is imperative that the postholder is highly professional, has a strong command of English and grammar, with a keen eye for detail and is confident with proofreading. Strong, working knowledge of Microsoft Office products and the ability to use IT software to improve efficiency and workflows is also a key requirement of this job.

The successful candidate will be an undergraduate or graduate (in a relevant discipline ie business , law etc). Applications are invited from candidates that have good interpersonal skills and are able to present themselves in a very professional manner (in writing, at meetings and on the telephone when liaising with external professionals and our associates). An enquiring mind as well as an awareness and empathy with disability would also be advantageous.

The intern will be carefully supervised with the understanding that the candidate needs to be gaining relevant experience for a future professional role. If appropriate, this may involve liaison with the university concerned.

To be successful in being invited to interview, you will need:

• To be undertaking or completed a degree or equivalent (in a relevant discipline, Business or Law).
• GCSE level qualifications (or the equivalent) in English and Maths (grades C or above)
• To be proactive, highly organised and have a sharp attention to detail.
• To enjoy independently managing a wide variety of workstreams with changing priorities.
• The ability to multi-task and work at pace under pressure.
• The ability to prioritise effectively and to be self-motivated and able to work effectively on tasks and projects with supervision and direction.
• Strong, professional communication skills to confidently deal with a wide variety of people at all levels in a professional and confidential manner.
• Excellent IT skills, including Microsoft Word, Outlook and Excel, and the ability to learn a bespoke system (Qunote) for clinical record keeping.
• The ability to manage and prioritise tasks and communications in line with the business’ changing needs and key requirements.
• The ability to forge and foster excellent working relationships with colleagues, associates, professionals, and clients.
• An interest in marketing.

This is a full time office-based role.

Salary £16,500 to £20,000.

About Sherwood Therapy

We are a rapidly growing, small, friendly, private occupational therapy (OT) and case management business, and also offer assistive and alternative technology communication packages to our clients. Alongside this, we have a team of experienced OT/Care and Rehabilitation experts who provide robust reports and specialist opinions to assist claimants secure settlement in medical/clinical negligence or personal injury claims. The therapy, support, and services we offer helps our clients, who have often sustained catastrophic injuries, to lead active and meaningful lives.

How to apply

To apply for this role, please send your CV and cover letter to john@sherwoodtherapyservices.com.

Applications may close before the deadline, so please apply early to avoid disappointment.