Property Management Administrator Placement

Job Details

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Property Management Administrator Placement

1. Facilities

• handling tenant problems
• briefing contractors
• maintaining telephone log
• property inspections
• co-ordinating small works

2. Procurement

• assisting in tendering exercises
• preparing work orders
• monitoring works
• contractor liaison
• basic negotiating on costs

3. Accounting

• checking & authorising payments
• dealing with invoicing queries
• monitoring payments
• working with accounts staff
• assisting with service charge budgets

4. Administration

• maintaining databases
• processing legal documents
• working on new property database
• file management
• maintaining key system
• basic letter / fax / email writing
• maintaining diary / reminder systems
• helping out the general office when required to do so

The Person

Needs to be competent with a good common sense approach. Able to learn basic procedures & management systems quickly. Content to work in a small friendly office environment. Willing to tackle a wide range of jobs with equal enthusiasm. IT literate & capable of learning & using new software systems. Confident in dealing with tenants & contractors by phone & face to face.

The Timetable

We are looking to have someone start on 29th June 2021 so that there is a 2 week overlap & structured handover with the current Property Administrator. Therefore I would be pleased to start receiving applications & CVs straightaway so that interviews can take place in February. If possible we hope to be able to make a fairly prompt decision so that the successful candidate knows in reasonable time.

The Term

This is a fixed term contract for between 12 and 13 months. The contract is subject to the satisfactory completion of a 3 month probationary period. We are aiming at recruiting a placement student who will return to University to complete their degree. It is therefore not suitable for graduates or students whose placement period is less than 12 months.

About Peer Group

Peer Group is a privately owned property company with property assets of around £130 million invested in approximately 50 properties. The properties are spread across the country and include multi-let offices, flats, industrial estates & shopping centres.

A facilities management role within the property team, working primarily as an assistant to the Property Managers.

How to apply

To apply for this role and to find out more, please send your CV and Cover Letter to jgg@peergroup.co.uk