HR Administrator and Trainee Business Partner Placement

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About CDS – a Hewlett Packard Enterprise Company

CDS is a wholly owned subsidiary of Hewlett-Packard and although an integral part of EMEA Delivery operations, is a separate legal entity providing true multivendor service capability for HP Customers. The HP service offerings are contained in a single portfolio of HP branded services, which are delivered by both HPCDS and HP service teams. HPCDS specialises in on-site delivery for multivendor products and services.

HR Administrator and Trainee Business Partner

We would like to offer a Human Resources placement in a HR administration/ Business Partner function. In this role you will report directly to the HR Manager.

Those applying for this role must be studying a HR related degree or be able to demonstrate a keen interest in HR.

The role will become a mix of Administration and Junior HR Business Partner, tasks will include:

• Dealing with employee queries (by phone, e-mail and in person) as the first point of contact for various geographical regions within the business.
• Handling and escalating these queries as required.
• Attend monthly management meetings to review your regions of the business
• Ensure that HR databases are up to date with accurate employee information. This will include entering new employee information; amending existing records; terminating employees from the system when they leave.
• Chasing and recording new employee references, providing previous employee references and tenancy/mortgage references for current employees.
• Providing administrative support to HR Business Partners.
• Raising purchase orders through an automated purchase order system.
• Filing – creating new files for employees; filing employee details into individual personnel files; scanning of leaver documentation, ready to be stored with Iron Mountain.
• Liaising with payroll as required for new starters, leavers, pay changes or general payroll queries.
• Run sickness reports on a monthly basis, liaise with managers where staff have exceeded their sick entitlement or are close to it, and provide updates to payroll each month before cut off.
• Work with the employee, manager and Occupational Health provider to arrange occupational health referrals for employees.
• Liaise with employees during the maternity/ adoption/ paternity processes.
• Update the HR and Learning and Development UK& I Sharepoint pages.
• Support the UK&I Learning and Development lead to implement and promote the training available to all employees.
• Attend fortnightly calls with the EMEA Learning and Development team to discuss and compare training metrics and procedures in HP CDS across the EMEA countries.
• Attend social committees to arrange charity fundraising at HP CDS.
• Working with managers and employees to facilitate resolution of issues including attending, providing HR guidance & minuting disciplinary, grievance and appeal meetings.
• Work alongside HR Business Partners in the redeployment process.
• Prepare redundancy quotes.
• Review of HR metrics on a monthly basis with managers.
• Review and development of policies and procedures.
• Attending employment law seminars and applying knowledge learnt to employee queries and HR processes
• Act as a key interface within the intern recruitment for 2016 and the on boarding of the new HR intern.
• Using due diligence information to process TUPE In’s and Out’s.

Key attributes of a strong candidate would include:

• Keen interest in Human Resources.
• Strong communication skills (written and spoken).
• Ability to build relationships with people both face to face and remotely.
• Ability to maintain a high level of confidentiality at all times.
• Good Microsoft skills in Word and Excel and ideally PowerPoint and Outlook.
• Self-motivated.
• Keen to make a difference.
• Good time management skills
• Flexible and confident to be able to fully participate in a small, busy team.

How to Apply

To apply for this placement we would ask that students send both a CV and covering letter to the following address: intern.recruitment@hpcds.com stating in the subject line which placement they are applying for.